An important thing to remember first !
When you incorporated your limited company you created a new entity that is separate from yourself, the company will have its own assets, liabilities and legal status. As a director you will be responsible for managing the company and as a shareholder you will own part or all of the company entitling you to the business profits and any gains made if the company is sold. It is this distinction that you should remember once the company is trading and receiving payments.
What is PAYE?
PAYE stands for Pay as you Earn and is a scheme managed by HM Revenue and Customs (formerly The Inland Revenue) to collect tax at source from any remuneration made to the company’s employees. If you have come from full time employment then the chances are you were paid using your company’s PAYE scheme.
How does PAYE work?
The way PAYE works is simple, every month (or week depending on how often you wish to pay yourself) you decide the gross amount before tax that you would like to pay as your salary. You then calculate the amount of Tax and National Insurance that would be due, this will be dependent on your tax code (The Revenue will inform you of this when you setup your PAYE scheme). To calculate your Tax and NI contributions you can either use the old fashioned manual method of using the tables supplied by the Revenue or you can use a computerised system such as Sage Instant Accounts. After completing this you will have a net figure that can be paid to you from the company and a liability of the Tax and NI that must be paid to the Revenue.
The above is a simplified analogy of how an individual might pay themselves using the PAYE system. There are a few other things to remember though.
* If you are a director then the National Insurance calculations are slightly different to that of a regular employee.
How do I setup a PAYE system?
You can setup a PAYE system with the Revenue by contacting their employer helpline (0300 200 3200). They will then send out all the forms and guidance that you will need to start paying yourself through this system.
What are Dividends?
Dividends are basically payments made to company shareholders from the profits of the company. If the company has not made a profit over a given period then it cannot pay a dividend. Most large public limited companies pay a dividend either once or twice a year, effectively it is a reward to shareholders for investing in their company. It is up to the directors of the company to decide if and when a dividend can be paid to the company’s shareholders.
Although dividends tend to be associated with large PLC companies, small private companies can also pay a dividend at anytime providing there are available profits in the company.
How are Dividends taxed?
Dividends attract corporation tax payable by the company and may also raise a personal tax liability in the way of income tax. The corporation tax liability is calculated and paid to HM Revenue and Customs at the end of the company’s financial year and takes into account the overall profit of the company and any dividends (or so called distributions) that have been made over the period.
Assuming that there is sufficient profit in the company you can continue to issue the dividend to your shareholders. The shareholders must be paid on a pro-rata basis in accordance with how many shares they hold. Once the shareholder has received his or her dividend then there may be an additional personal tax consideration depending on their annual earnings. The rates of tax on share Annual Earnings (2014-2015 figures)
Up to the basic rate (Up to £31,865 ) 10%
Above the basic rate (Over £31,865 ) 32.5%
This means that ordinarily if you were earning under £31,865 per year you would incur a 10% tax liability on the dividend you received. However dividends carry a tax credit of 10% thus cancelling out the liability. On the other hand if you are earning over £31,865 per year then you would have an effective rate of 22.5% (32.5% – 10% tax credit).
How do I issue a Dividend?
Here are the basic procedures for issuing a dividend.
It all may sound a little complicated at first but the more times you go through the process the easier it becomes also it may be worth understanding the nature of dividends as there may be distinct financial advantages for both you and your company.
PAYE vs Dividends
The question that many new company owners ask is should I pay myself using the PAYE system or Dividends. The answer is very much dependent on circumstances and in fact many individuals choose to use a combination of the two.
Dividends and PAYE In Practice
Most British tax payers have a personal allowance of £10,000 which they can earn in 2014/2015 and not pay any tax on. In this case you could pay an annual salary of £10,000 using the PAYE system and not pay any tax for this proportion of your income. You and your company may still however pay a small amount of National Insurance. The remainder of your income could be made up through dividends (subject to available profits), Dividends do not attract National Insurance and if kept within your basic rate will only attract corporation tax payable by the company, this is dependent on your overall company profits but for small companies should not exceed 20%. Typically this combination of PAYE and Dividends will be more tax efficient than using either of the methods separately.